Posted on Sep 21, 2007 | Comments 1
Are you a person who is always run out of time or don’t you get sufficient time for all the planned things that you need to do?
If this is the case with you then you may find some time management concerns to deal with your problem.
Proper time management led to achieve more beyond the available time. Also, you may get much through little time that you may have. Most of you feel that you are always growing against time.
You feel like you are always at the kindness of it, so that time becoming an inadequate source for everyone. Thus time should be considered as a wealth which everybody has.
So, you should consider time as a valuable resource wherever you are and whatever you are doing like you are at work or at home or even play. Alert living about time allows you to make good use of it. It also makes one favor for you by making an organized life.
Consider time as the most precious one:
Time is precious! From childhood onwards I think everybody heard this sentence. And so far, the message it attempts to express seem to usually disappear as the time passes by.
Generally you lose the meaning what this sentence tries to convey. You are not realizing that this sentence holds the key towards our deadline which is driven by the people around you.
Time is precious – You couldn’t get it as basic as it is. Time is a resource that you couldn’t get enough with lots of things to do and with inadequate amount of time that you always have.
In your lifetime, you only have lot of time on your hands. Not having proper evaluation leads to a loss that can never be recovered.
Once it is lost, you never get it back. But, the thing you can do is make use of the remaining time. If you are continually wasting your time, you will lose a valuable resource that a man has only so much of.
How to get more out of time?
In order to get more out of time, here are some guidelines which you can follow. These ways help to maximize the time that you have.
Proper planning of your day:
While arranging the things which you need to do in your list, you will think much in control of the circumstances that you are in. This not only gives you an edge, also you are bound to really complete these tasks according to the deadline that you have set.
Proper planning leads to an orderly approach. This allows you to assign enough time for each activity. You will be directed on what comes next in line for you right after each completed activity.
Planning makes your day less stressful and you won’t have any thoughts at night. This plan will let you know whether you are stick to your list of activities. After that you can correct and redirect your efforts that you should need to achieve.
Good planning is the basis for time management. Writing down all the plans that you need to do and rating them according their priority is a good way to start.
Also assign time for each activity. This will prevent you from wasting precious time on other plans or activities.
Only accomplish the value-adding activities:
Value-adding activities mean the activities that will contribute to a quality job and towards the achievement of it.
These activities will greatly help you to get closer towards the completion of your planned projects or tasks.
You need to learn to value time. You need to be conscious about the time, once you lost it can never be taken back. This will compel you to re-evaluate the activities that you normally do. This reminds to think about the activities that keep you busy throughout the day.
Frequently examine all the activities that you are doing and evaluate them in conjunction to your goals. If the activity does not reach the specifics of your goal then eliminate it. If you have additional time you can consider these actions, otherwise there is no use of doing it.
Before doing anything or in the middle of your task, you should evaluate the activities that you will schedule. So that you will consider all the activities in your list are all worth doing. These are the main concerns of the day and all others can come later.
Follow the schedule strictly:
Follow the schedule strictly. If the plan requires any changes for achieving the goal then do so. Adjustments or changes in your plan are a result of engaging yourself with activities that are not as per your plan.
Stick to the plan and do all the things which you can to meet all the set targets. Otherwise you need to re-plan in consideration of the consequences.
Stick to the plan as much as you can. This will be less problematic for you and will be much easier to measure your performance. By doing like this, there is no need to go for pending activities and re-evaluate your situation. Sticking to your schedule and doing everything you can lead to less problems and worries. This will help you in achieving your goal without much effort and problem.
Appraise your performance levels:
Keep the list of activities that you need to do and measure how you are doing against your plan. You can measure your performance levels by percentage completion and you can also do this by specific points in time.
This allows you to become aware of the time left. Also consider who much work that still you need to for accomplishing the goal.
Re-assess your situation by knowing how you stand against your plan. Also, observe what are affected with your current performance, so that you can re-adjust the timelines of some activities. Sometimes you need to double your efforts so that you will be right back in track.
Evaluation of your task will give you a right picture on how you usually measure to the standards that you set. You will become aware of the style of your performance and with that data you can examine why it is so.
Consistently if you follow good style towards completing each task then you should continue on with what you are doing. If your style is continually failing to achieve the deadline then you should find out the factors which can lead to this condition.
You should make every effort to deal with each problem and avoid it. Thus you can meet your deadlines in the future.
Determination in completing your tasks:
Assess the activities you have so far to do. Rate those activities in stipulations of their complexity and difficult basing on your judgment. After that, according to the ratings you can group these activities. Make proper plan to set these activities at times according to your performance.
The preferences of each individual will vary. Some of you want to deal with the most difficult activities at first and after that come down to less complex ones.
The reason behind this is most of you want to be fresh while dealing with the most difficult activities. By doing this, it will make you more able to deal with the demands of these difficult tasks.
Some of you want to do easier tasks at first. So that you are able to finish some of the easier tasks at first and you will have a feeling of accomplishment with this. You are more psychologically prepared to handle the most difficult tasks later.
With the small accomplishments that you have achieved, you will feel like you are more prepared to complete the remaining more difficult tasks.
Whatever kind of individuals you are fit in, the most important thing is not to lose the momentum. You should make every effort to complete your task with what you have started. Never delay or postpone your tasks and just move forward towards your achievements.
It is all about your determination to complete all tasks at hand. No matter whether you started with the easier tasks or with the most difficult ones – this is mainly psychological.
So, it wouldn’t matter on what type of approach you choose. The only thing is your commitment to complete all things you still have yet to do.
Learn to Say No!
The pressures from bosses, friends and family members can also affect the achievement of your tasks. Most of you will answer with a “yes” for the requests from these people. If this will be case all the time, you may every time fall short of time.
The thing you need to consider here is whether their requests are that important as compared to those that you plan on doing.
You should evaluate according to their requests against that on your schedule. You need to consider the consequences. If you should find that you are unable to really comply, then you should make it known appropriately.
Obviously, there is a great difference in your approach and saying no to your boss when compared to your friends and family.
You should let your boss know what you are currently doing and how much task you have completed and ask him which you should prioritize. This could effect to one task’s achievement date moved to a later time.
You should let your friends and family become aware of how important it is for you to first achieve your awaiting tasks. Let them become aware of your present situation. If they truly care for you then they would definitely understand.
How to maximize the limited resource called TIME?
One just can not get enough of time. In too many ways, most of you have desired that you had more time in your hands. So far in most of the occasions, you will never learn.
Time management is not always practiced by all of us; still most of the people ask why you fall short of time. Nobody can argue with the sentence: time is so precious.
For the person who truly values the time, for him the time management should be the top priority. This allows him to come up with a plan on how to get things accomplished. The person will be stricter in his approach of things. He will complete the top priority task at the beginning. This means that the tasks that result to superior force are planned first.
With proper time management, you need to say on what is most important, what are critical and which tasks is lesser impact with you. You need to decide which needs to be done first according to how you evaluate each task.
Discipline is most important along with time management. You need to stick to the initial schedule that you set.
Lacking of discipline and proper plan, time management would not be as successful. Discipline is necessary towards the accomplishment of tasks and activities which you plan in your list.
Time management is valuable for those who are implementing it without any breaks. Time management acts as a tool in order to maximize the precious source called time. And still without your full discipline and commitment this tool would be of no value.
To get maximum benefits and to be very successful, you need to subscribe to time management and comprise the discipline to tolerate the activities in the plan until all tasks would be accomplished.
Posted in: Time Management